Обязанности | • Checking quality of documents.
• Monitoring processes and compliance to company document verification systems.
• Setting up and managing project filing systems.
• Coordinating all activities relating to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Inputting document data into the standard registers ensuring that the information is accurate and up to date.
• Generating the various document control transmittal reports as required.
• Typing / formatting of project documents.
• Ensuring that controlled copies of latest approved documents and drawings are given to the appropriate staff, clients, subcontractors and suppliers as applicable.
• Maintaining updated records of all approved documents and drawings and their distribution.
• Maintaining the documents and drawings in the project office with easy traceability.
• Maintaining the files and control logs as required by the project.
• Supporting staff with administration tasks such as printing, filing and other office-based activities.
• Providing diary and email management for the project director and project teams
• Organizing internal and external meetings and arranging presentations, documents, equipment and refreshments as required
• Screening telephone calls, messages, correspondence and documentation
• Issuing and dealing with confidential documents and staff issues as appropriate
• Arranging travel and itineraries
• Maintaining the electronic filing system
• Coordinating office moves
• Ordering stationary
• Ordering personal protective equipment
• Managing holiday records and charts
• Completing monthly site hours reporting
• Managing monthly absence reporting
• Ensure the project directory is up-to-date
• Managing site archiving
• Reading and understand all conject process and procedures guides for projects
• Ensuring the team adheres to the project processes and procedures including providing guidance when deviation occurs
• Ensuring documents are being assigned to work packages, as per work packaging guidelines in tandem with the sub-contractor viewing restrictions
• Completing quality assurance checks on all information coming on to the system and processing accordingly
• Ensuring all drawings and documents published to the system are associated to a document transmittal
• Attending all training provided by the Information Management Team as required
• Downloading consultant drawings and documents for Day File and file hang drawing
• Updating the technical submission schedule, the method statement schedules, RFI register and the drawing register
• Managing all hard copy and electronic filing
• Preparation of Minutes of meetings
• Making translation from English - Chinese, Chinese- English; Russian-English, English-Russian.
• Proficient with Windows,
• Microsoft office programs, and use of database programs, Aconex system. |
